Festival Project Manager

Department: Festival

Reports to: Artistic Producer

Status: Exempt

Summary:
The Festival Project Manager reports to the Artistic Producer and will be responsible for managing tasks of varying scope and complexity simultaneously and with efficiency and accuracy.

Essential Functions:

  • Track all Festival-related events and programs; tracking and communicating those changes in a timely fashion
  • Assist Rescos and other Festival partners in maintaining the requirements of the relationship once they have signed their Letters of Agreement.
  • Handle all communications and interactions with potential and designated venues.
  • Manage and serve as liaison with all city departments and agencies involved in outdoor events.
  • Manage major outdoor events including but not limited to those under consideration. For such events responsibilities include: negotiating agreements with selected venues; working closely with appropriate city agencies to ensure that all permits and other arrangements are complete; coordinating and scheduling performers and other participants in each venue; working closely with volunteer coordinator; dealing efficiently with last-minute surprises.
  • Manage the Festival budget.
  • Facilitate communication between Festival staff and Kimmel Center staff.
  • Coordinate Festival production updates and events with Managers of Festival Marketing, Development, and Finance, to assure timely and efficient exchange of information.

Education:
Bachelor’s degree in Arts Management or an Arts related field of study. Festival Management experience required, especially involving multiple venues and entities. Production experience a plus.

Knowledge/Skills/Abilities:

  • Excellent organization skills and ability to manage several projects simultaneously.
  • Excellent communication skills being especially attentive to timeliness and effectiveness of all communication.
  • Ability to disseminate information quickly and effectively to various departments, and to ensure that responses and feedback are distributed equally quickly and effectively.
  • Working knowledge of municipal government, especially as it relates to outdoor performances, permits, etc. Experience with Philadelphia agencies preferred.
  • Experience with outdoor events, ideally in relationship to a Festival and managing large numbers of volunteers.
  • Proficiency in Microsoft Office Suite, especially complex Excel files.

Working Conditions/Physical Demands:
Routine for office environment. The employee will be required to perform the essential functions of the job during evenings and weekends.

To apply for this position, send your cover letter and resume to Kimmel Center Human Resources:

Kimmel Center, Inc.
Human Resources
260 S. Broad Street, Suite 901
Philadelphia, PA 19102
fax: 215-790-5801
email: humanresources@kimmelcenter.org